Moving & Delivery Policy
All tenants, contractors, vendors, or moving into or within the building must be coordinated with the Property Management Office. Notification should be made as far in advance as possible and should include the proposed moving date, name of moving contractor, any on-site personnel, estimate time to begin the project, and any details associated with this project. An authorized tenant associate or contractor must contact the Property Management Office to coordinate insurance certificate submission and ensure the use of a designated freight elevator and the loading dock. The Property Management Office must be advised in writing of any special requirements in correction with your move. This paperwork should be on file at least 72 hours before a scheduled move and must be accompanied by the Certificate of Insurance (specific to the property) and the Authorized Activity Report on file. Please submit any special requirements in connection with the move in writing.
NOTE: Your vendor should be advised that a pallet jack cannot be brought into the building. If you have a delivery on a pallet jack, it will need to be broken down on the loading dock.
Scheduling Access
If you are planning to have items delivered, relocate, or move (within, around, into, or, out of the building must schedule this action before 7:00 am or after 6:00 p.m. on weekdays or anytime on weekends. Please note that if you have chosen to use your employees to perform a delivery, relocation, move, or other projects at Overlook III they will be viewed as a vendor and subject to follow the same rule and regulations as an outside contractor.
Please do not request exceptions to this policy.
Tenants are required to fill out an Authorization Activity Report per day / per vendor on any activity taking place (moving furniture or equipment in or out or within your suite). This form is also required for any type of delivery or project that is made to your suite, other than basic office supplies, UPS or FedEx, flowers, or items of that nature.
Please complete an Authorized Activity Report and submit it to our office and please be as detailed as possible regarding what is being delivered, removed, or relocated.
Special Notation: The Property Management Office has the right to deny access to anyone who does not have the property paperwork on file.